Cookies & Privacy

PRIVACY POLICY

Legal Framework 

This data privacy policy is written to comply with the European Union General Data Protection Regulation (GDPR). GDPR gives specific data protection rights to individuals with regard to how their personal data is collected stored and used.

Who we are 

Tindall Riley and Co Limited, along with its subsidiary Tindall Riley (Britannia) Limited, manages three Mutual Insurance Associations and acts as an insurance intermediary for a number of Lloyd’s Managing Agents.

The Mutual Insurance Associations that we manage are: 

The Britannia Steam Ship Insurance Association Limited; 

The Wren Insurance Association Limited; and 

The Griffin Insurance Association Limited.

We act as co-controller of the personal information collected and processed by the Mutual Associations, and as processor of personal information where we are acting in our capacity as an insurance intermediary for Lloyd’s Managing Agents.

We are the sole controller of the personal information of our staff. 

If you have any questions about our privacy policy, please contact our Data Protection Officer:

by email: dwilkinson@triley.co.uk

by phone: +44 207 407 3588

in writing : Regis House, 45 King William Street, London EC4R 9AN, United Kingdom

How we use personal information 

For the purposes of this Data Privacy Policy "Personal Data" consists of any personal information which would reveal the identity of the owner either directly or indirectly in a private capacity. 

Tindall Riley & Co Limited only collects and processes personal information in the legitimate interest of conducting business with you, to prevent fraud or money laundering or to fulfil other legal, regulatory and contractual obligations. Some of the personal information we collect and process may be sensitive and include details on your personal health or medical records.

Examples of the type and sources of personal information collected and processed by us are set out in the table below: 

GDPR20Table1

We sometimes need to share the personal information we collect and process with other organisations. Some of these companies are based outside of the European Union where different data privacy laws apply. In these circumstances, we have strict contractual terms in place to make sure that your information remains safe and secure.

We will not share your information with anyone else unless you agree to this, or we are required to do this by our regulators (e.g. the Financial Conduct Authority) or other authorities.

We do not use automated profiling. Details on how we use cookies can be found on our website 

Keeping your personal information

Our retention periods for personal information are based on business needs and legal requirements. 

We retain personal information for no longer than is necessary for the processing purpose(s) for which the information was collected, and any other permissible, related purpose. When personal information is no longer needed we either irreversibly anonymise the data (in which case we may further retain and use the anonymised information) or securely destroy the data.

How you can access your information and correct anything which is wrong

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please contact us by email or in writing as shown above.

We may make a reasonable charge for this service, or refuse to give you this information if your request is clearly unjustified or excessive.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 24 May 2018.

 

Cookie Policy

Overview

A ‘cookie’ is a text-only string of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember specific information about your use of the website. This can include which pages you have visited, choices you have made from menus and the time and date of your visit. Importantly, cookies enable users to set accessibility preferences on the Wren website without having to register or log in. None of the cookies used on the Wren website are regarded as being intrusive.

Most internet software browsers are initially set to accept cookies. However, you have the ability to disable cookies if you wish, generally through changing the browsing settings. Please refer to the Help section on your browser. If cookies are disabled it may mean that not all services of a website might be available.

We may collect information about your computer, including where available your IP (Internet Protocol) address, operating system and browser type to help diagnose problems with our server, and to administer the website. An IP address is a number that is assigned to your computer when you use the Internet. This information does not contain any personally identifiable information about you.

This website uses Google Analytics. Google Analytics uses cookies to help us see how many users come to our website and the pages that generate most interest. This information is useful when we come to redesign the website to ensure the Wren website continues to be an effective source of information.  Google Analytics cookies do not enable any website user to be individually identified and these cookies will only be used for website design purposes.

By using this website, you consent to the use of the Google Analytics cookies and IP address collection in the manner and for the purposes set out above.

We do not use any of the following cookies:

  • Advertising cookies – These are set on the website by ads such as banners
  • Flash cookies – These are set by Flash objects to track behaviour on site
  • Marketing cookies – These are set by promotional activities such as email campaigns.

 

Detail about the cookies we use

A list of the cookies used on the Wren website and information about what they are used for are contained in the tables below. The Wren website is maintained using a Content Management System (CMS).

 

The Cookie Privacy Acceptance Cookie:

This cookie is used to record if a user has accepted the use of cookies on the Wren website.

To withdraw your consent after accepting this cookie, delete the CookiesAccepted cookie.

 

 Google Analytics Cookies:

Cookie Name

Expiry

Data Stored

Purpose

__utma

730 days

Initially a Unique Client ID is stored; subsequently, the number of visits, and the time of the first, previous and current visit.

When users visit the Wren website for the first time, the __utma cookie is used to identify each unique visitor, as determined by the user's PC.

The __utma cookie is subsequently used to track user visits and activity on the Wren website over time.

__utmb

30 minutes

Duration of visit

The __utmb cookie is used to establish and maintain a single user session, and to measure the duration of each session.

The __utmb cookie will remain in place whilst the user is active on the Wren website. If the user is inactive for 30 minutes, the cookie will expire and the session will be determined as completed for analytics purposes.

__utmc

1 session

Duration of visit

The __utmc cookie works in conjunction with the __utmb cookie to establish and maintain a single session.

__utmz

180 days

Referral data: where the user came from.

The __utmz cookie is used to determine the "referral type"  i.e. the path the user took to get to the Wren website. For example, whether the user entered the Wren URL directly into their browser, or they did a Google Search, or they clicked on a link on another website.

 

CMS Cookies: All Users

Cookie Name

Expiry

Data Stored

Purpose

PHPSESSID

1 session

Unique Session ID

On the Wren website the PHPSESSID cookie is used to establish a user website session and to pass status data via a temporary cookie, which is commonly referred to as a session cookie. As the PHPSESSID cookie has no timed expiry, it disappears when the user website session is closed.

The use of the PHPSESSID cookie is central to the working of the CMS used by the Wren website e.g.it is used for initiating a session when a web page is requested and for recording the page viewing history.

 

 

CMS Cookies: Registered Users only

Cookie Name

Expiry

Data Stored

Purpose

PastMember

90 days

Value = 0 or 1 depending upon whether the user is registered or not

This cookie is created at first registration and may also be created at a subsequent login. It indicates that a user who is, or was, logged in is a registered user of the Wren website.

The function that sets this cookie also updates the LastVisited timestamp in the registered user‘s record.

As the cookie has a 90 day duration, if more than 90 days have elapsed between registration and login or between logins, the cookie will disappear and be recreated the next time the user logs in.

alc_enc

90 days

 Encrypted User ID

This cookie is used for automatic login. This occurs if the user Wren website session is closed unexpectedly or by accident and then re-opened.  If the user was logged in at the time that the session closed, they get logged in again automatically.

This cookie is created if the "remember me" checkbox is checked at login.

$login_marker_cookie

1 session

 Value = 1

This is not an actual cookie, but a placeholder that works in conjunction with the session cookie.

The CMS uses this code to set a session cookie to "1" whenever a user logs in. This allows the Wren web server program to detect whether a user is logged in or not and alters behaviour accordingly.

 

Information updated on 31st July 2013